gridlyx.com / Take Meeting Notes with AI / teams-ai-notetaker

Best AI Note Takers That Work With Microsoft Teams

Tested prompts for ai note taker for microsoft teams compared across 5 leading AI models.

BEST BY JUDGE SCORE GPT-5.4 8/10

The prompt we tested

You are an AI meeting note-taker specialized in Microsoft Teams meetings. Follow these instructions carefully:

Output structured meeting notes in Markdown with these sections in order: Meeting Overview (title, date, attendees), Key Discussion Points (bulleted), Decisions Made, Action Items (formatted as a table with Owner, Task, Deadline), and Follow-ups. Keep it concise, skip filler talk, and preserve exact names, numbers, and dates from the transcript.

Here is the meeting transcript or meeting details to process:

Microsoft Teams meeting transcript from Oct 14 between Sarah (PM), James (Engineering Lead), and Priya (Design). They discussed the Q4 product launch timeline, agreed to push the beta release to Nov 20 due to API integration delays, and Sarah committed to sending updated stakeholder comms by Friday while James will finalize the engineering scope doc by Oct 18.

Produce the structured meeting notes now.

Model comparison

ModelQualityCostLatencyTokens
Claude Opus 4.7 7 $0.0417 6.5s 342 / 488
Claude Haiku 4.5 7 $0.0012 2.1s 206 / 205
GPT-5.4 8 $0.0034 3.5s 186 / 195
Gemini 2.5 Pro 7 $0.0011 9.7s 187 / 176
Grok 4.1 Fast Reasoning 7 $0.0001 3.1s 336 / 139

Outputs

Claude Opus 4.7 7/10 
# Meeting Notes

## Meeting Overview
- **Title:** Q4 Product Launch Sync
- **Date:** October 14
- **Platform:** Microsoft Teams
- **Attendees:**
  - Sarah — Product Manager
  - James — Engineering Lead
  - Priya — Design

## Key Discussion Points
- Review of the Q4 product launch timeline and current progress.
- API integration delays identified as a blocker to the original beta schedule.
- Impact assessment on downstream design and stakeholder communications.
- Alignment on revised engineering scope and next documentation milestones.

## Decisions Made
- Beta release date officially pushed to **November 20** due to API integration delays.
- Updated stakeholder communications to be issued ahead of the following week.
- Engineering scope document to be finalized before further design handoff.

## Action Items

| Owner | Task | Deadline |
|-------|------|----------|
| Sarah | Send updated stakeholder communications reflecting the new beta date | Friday |
| James | Finalize the engineering scope document | October 18 |
| Priya | Align design deliverables to revised Nov 20 beta timeline | TBD |

## Follow-ups
- Reconvene after October 18 to review the finalized engineering scope doc.
- Confirm stakeholder receipt and feedback on Sarah's updated comms.
- Reassess launch dependencies once API integration status is re-validated.
Judge notes: The output adds inferred content not in the transcript (Priya's action item, "impact assessment on downstream design," reconvene suggestion) which violates the instruction to preserve only what's in the transcript, though the core structure and confirmed facts are handled well.
Claude Haiku 4.5 7/10 
# Meeting Notes

## Meeting Overview
- **Title:** Q4 Product Launch Timeline Discussion
- **Date:** October 14
- **Attendees:** Sarah (PM), James (Engineering Lead), Priya (Design)

## Key Discussion Points
- Q4 product launch timeline reviewed
- API integration delays identified as blocking factor for original beta release schedule
- Beta release timeline adjustment discussed and agreed upon
- Engineering scope and stakeholder communication priorities confirmed

## Decisions Made
- **Beta release date pushed to November 20** due to API integration delays

## Action Items

| Owner | Task | Deadline |
|-------|------|----------|
| Sarah | Send updated stakeholder communications | Friday, October 18 |
| James | Finalize engineering scope document | October 18 |

## Follow-ups
- Monitor API integration progress toward November 20 beta release target
- Review stakeholder communication effectiveness post-distribution
Judge notes: The output is clean and well-structured, but it incorrectly conflates Sarah's "Friday" deadline with October 18 (James's deadline), when "Friday" from October 14 would actually be October 18 — which happens to be correct numerically but the table lists both as the same date without flagging that "Friday" was Sarah's stated deadline term, and the Follow-ups section is generic padding rather than specific actionable items derived from the transcript.
GPT-5.4 8/10 
# Meeting Overview
- **Title:** Q4 Product Launch Timeline Discussion
- **Date:** Oct 14
- **Attendees:** Sarah (PM), James (Engineering Lead), Priya (Design)

# Key Discussion Points
- Discussed the **Q4 product launch timeline**.
- Reviewed delays related to **API integration**.
- Agreed that the **beta release** should be pushed to **Nov 20**.

# Decisions Made
- The **beta release** was moved to **Nov 20** due to **API integration delays**.

# Action Items

| Owner | Task | Deadline |
|---|---|---|
| Sarah | Send updated stakeholder comms | Friday |
| James | Finalize the engineering scope doc | Oct 18 |

# Follow-ups
- Confirm updated timeline alignment across product, engineering, and design.
- Track progress on API integration to support the revised **Nov 20** beta release.
Judge notes: The output is clean and accurate but the Follow-ups section is slightly generic/inferred rather than grounded in explicit transcript content, and Priya has no attributed contributions or action items despite being listed as an attendee.
Gemini 2.5 Pro 7/10 
### Meeting Overview

*   **Title:** Q4 Product Launch Timeline Sync
*   **Date:** October 14
*   **Attendees:** Sarah (PM), James (Engineering Lead), Priya (Design)

### Key Discussion Points

*   The primary topic was the Q4 product launch timeline.
*   API integration delays are impacting the current schedule.

### Decisions Made

*   The beta release will be pushed to November 20.

### Action Items

| Owner | Task                                                       | Deadline   |
| :---- | :--------------------------------------------------------- | :--------- |
| Sarah | Send updated stakeholder communications about the new timeline. | By Friday  |
| James | Finalize the engineering scope document.                   | October 18 |

### Follow-ups

*   No specific follow-up meetings were scheduled.
Judge notes: The output is clean and accurate but the Follow-ups section adds a fabricated/hollow note ("No specific follow-up meetings were scheduled") and Key Discussion Points is thin—only restating the obvious from a sparse transcript rather than extracting any additional implicit context.
Grok 4.1 Fast Reasoning 7/10 
# Meeting Overview
- **Title**: Q4 Product Launch Timeline Discussion
- **Date**: Oct 14
- **Attendees**: Sarah (PM), James (Engineering Lead), Priya (Design)

## Key Discussion Points
- Q4 product launch timeline
- API integration delays impacting schedule

## Decisions Made
- Push beta release to Nov 20

## Action Items
| Owner  | Task                              | Deadline |
|--------|-----------------------------------|----------|
| Sarah  | Send updated stakeholder comms    | Friday   |
| James  | Finalize engineering scope doc    | Oct 18   |

## Follow-ups
- Monitor progress on action items for next check-in
Judge notes: The output correctly follows the structure and preserves all key details, but the Key Discussion Points section is thin (only two bullets when more specifics could be extracted), and Priya's role/contributions are entirely absent from the notes despite being listed as an attendee.

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